A Beginners Guide to QuickBooks Hosted On the Cloud

In earlier days, QuickBooks install on the local systems and was accessible from there only. With Hosting came the option of accessing the software from any remote location using any internet-enabled device. You can even photograph and save receipts with the QuickBooks Online mobile app. QuickBooks Premier includes more than 150 industry-specific reports to help you better manage your finances. It also comes with the ability to track sales, customer payments, product costs and more.

This could mean inaccurate financial data which could have a severe impact on your business decisions. Furthermore, shelling out money each time a software update is released or investing money for storing data can turn out to be costly as well as time-consuming for your small business. When you are starting your own business, traditional accounting software may seem to be a good option for managing your books of accounts. But there are certain challenges with the traditional accounting software that you need to keep in mind before investing in such software. Cloud accounting software offers greater access, efficiency, accuracy, scalability and security compared to traditional accounting software. With cloud accounting and the QuickBooks mobile app, you can snap and save photos of your receipts wherever you are.

  • The QuickBooks Online plan that’s best for you largely depends on the number of users who will be using the program, the size of your business and your particular needs.
  • They’ll provide guidance, answer your questions, and teach you how to do tasks in QuickBooks, so you can stay on track for tax time and run your business with confidence.
  • Therefore, whenever you need to generate financial reports, you simply need to regularly enter your income and expense information.
  • Another notable difference is QuickBooks Online offers a Self-Employed version for $15 per month, which is not available with QuickBooks Desktop.
  • Intuit reports that 94% of accounting professionals feel QuickBooks Online saves them time and thus saves their clients’ money.
  • QuickBooks Plus is the most popular plan for businesses since it includes features such as inventory tracking, project management and tax support.

Work together with teammates on a return, using the same data at the same time—whether you’re in the same office or across town. All QuickBooks Online plans come with a one-time Guided Setup with an expert and customer support. Furthermore, the data is also prone to viruses, corruption, hacking, and maintenance challenges, it can make you lose your data anytime and could mean loss of time, effort, and money for your business. If you’re like a lot of people, you immediately close out that distracting popup—and then you do that very same thing for the next several months. Before you know it, you’re operating with software that’s several versions behind (and, as a result, vulnerable to all sorts of threats and bugs). You’ll have a detailed log of all of your expenses, as well as all of the receipts you need to back them up.

Host Additional Applications

Access all the features of QuickBooks desktop from any device or location with
QuickBooks Desktop in the cloud. QuickBooks provides a payroll function that can calculate and run payroll as frequently as you need. When you enter employee time as described above, the hours are sent to both your invoices and the payroll module.

  • It’s a subscription-based service that is good for various industries and beneficial to those who regularly work with a bookkeeper or accountant because you can give them access to your files.
  • Now that you know how QuickBooks on cloud works, and how to choose a cloud hosting provider, it’s time to migrate your QuickBooks Desktop to the cloud with Ace Cloud.
  • The accounting software vendors also offer discounts if you choose a yearly subscription plan over the monthly plan.
  • This allows more users and increases analytics for users to assess the business’s health.
  • These data centers have robust physical security protocols, including surveillance systems, access controls, and 24/7 monitoring.
  • Cloud-Based Accounting Software comes with third-party integrations like payroll, inventory, expenses management, etc.

Today’s leading accounting platforms offer standard security features such as data encryption, secure credential tokenization and more. While human error will always play some role in security breaches, you can be confident in your accounting platform when it comes to keeping your information safe. With tax software hosting, you gain anytime, anywhere access to your tax software so you can prepare and file tax returns on any device connected to the internet. Get enterprise-level firewall, and protection from physical and digital threats, such as natural disasters or cyber attacks with tax software cloud hosting. Cloud accounting software allows for scaling up to cloud capacity, accessing financial information on the go, and facilitating collaboration among multiple users.

Which Versions of QuickBooks Do We Host?

For instance, see if your accounting software offers multi-user access so that you can collaborate easily with your business partners and accountants. Secure Sockets Layer (SSL) is the most commonly used encryption method which allows for the safe transferring of data from websites and browsers. Cloud accounting services providers generally use 128-bit encryption which is the same security measure used by financial institutions and banks worldwide. Thus, understanding this code is out of the question for hackers or unauthorized entities who try to access your accounting information.

Benefits of hosting QuickBooks in the Cloud:

QuickBooks Online is a good option for many small businesses that are looking to make invoicing customers easy and integrate invoicing and payments into the general ledger. Small businesses can customize how they use the platform so that they only use the features they need. QuickBooks Online is a leader in the accounting industry with it being the bookkeeping software of choice for many accountants, certified public accountants (CPAs) and bookkeepers.

QuickBooks data hosted on the cloud is typically stored in highly secure Tier 4+ and Tier 5 data centers that employ advanced security measures. These data centers have robust physical security protocols, including surveillance systems, access controls, and 24/7 monitoring. This provides a higher level of protection compared to traditional hosting, where the responsibility for physical security rests on you. The key difference between QuickBooks hosting and traditional local hosting lies in where the software and data are stored and managed. With atm full form, the responsibility of maintaining servers, ensuring security, and managing backups rests with the cloud providers.

Switch to QuickBooks cloud accounting software and run your business anytime, anywhere

It will automatically allocate a portion of your inventory to the cost of goods sold (COGS), which is an expense account that reduces your income when you sell inventory. This allocation is required for calculating taxable income and is extremely time-consuming to complete manually. When inventory levels are low, QuickBooks can automatically remind you to order more. Get a fully customized accounting workspace with cloud hosted QuickBooks, all other critical business applications and add-ons in a single cloud.

When comparing it to other bookkeeping providers, such as FreshBooks and Xero, we note that all three have a 30-day free trial to test the system out. This is important to note since you’ll want to make sure that it is capable of doing what you need in a manner that you understand and can digest. Another cumbersome feature that users don’t like is the requirement that clients must establish their own accounts to pay an invoice. Other popular merchant processors don’t require this, making collecting payments more difficult. While QuickBooks Online is very popular among business owners, some have problems with the system.

Why QuickBooks

Working on the cloud lends mobility, provides data security, saves time and cost, brings automation, and prevents data loss. You can seek help in case you face any issues with your QuickBooks Online Accounting Software through customer support available 24×7 via phone, email, or chat. In addition to this, you can seek instant help, advice, and answers from other small business owners who are facing similar problems like you on QuickBooks Online Community. Furthermore, you can learn about QuickBooks features, functions, and benefits through QuickBooks webinars, step-by-step videos, and other resources like articles, how-to guides on the QuickBooks blog. It also allows you to use custom templates, send payment reminders, and recurring invoices making the payment process further simpler.

Hosting providers typically offer options to host your licensed version, allowing you to retain your familiar software while gaining the advantages of cloud access. Given that 94% of accountants already use cloud accounting in their operations, it is essential to understand what a cloud-based QuickBooks desktop is and how it works on the cloud. Yes, The QuickBooks Desktop version comes with a cloud hosting option,  just find the right hosting provider and you are set.